Job Description

Job Title- PT SECRETARY-ADMISSIONS & OUTREACH (Pool)

Position Status- Part Time

Classification Title- Part-Time Clerk-Level IV-Up to 19 hpw

Work Location- Main Campus-3600 N. Garfield, Midland, TX

Job Summary- Provide administrative support for a department consisting of 10 full-time and 3 part-time staff members. Duties include ordering office supplies, submitting purchasing requisitions, gathering and processing timesheets, clerical and receptionist duties.

Required Qualifications

• High school diploma or equivalent
• Computer literacy to include experience working with Microsoft Office software
• Knowledge of general office equipment including copier, fax machine, and multi-line telephone
• Excellent communication and interpersonal skills, as well as strong organizational skills
• Critical thinking skills and detail-oriented

Preferred Qualifications

• Associate degree in a related field
• Prior clerical experience
• Experience working in higher education
• Experience with departmental budgets
• Bilingual in English and Spanish
• Experience with Jenzabar student information system software

Essential Functions

• Maintain personnel documents, review and prepare payroll time sheets and transmittals
• Maintain inventory of office equipment and computer inventory records
• Prepare help desk tickets for the department
• Maintains and monitors budget spreadsheet
• Orders departmental office supplies
• Responsible for all travel arrangements (i.e., hotel, travel reservations, etc)
• Responsible for collection of traveler’s receipts to include proper reconciliation with purchasing
• Prepare purchasing requisitions for the department
• Maintain departmental calendar
• Take team huddle minutes and distribute them accordingly
• Serve as backup to cover the Testing Center when necessary
• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• The person in this position needs to occasionally move from office to other locations on campus
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Work mostly performed indoors, some outdoor Midland College or community events may be required and possible weekend attendance
• Must be able to work extended hours, including weekends, during heavy registration periods and Midland College community events

Security Sensitivity- All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary- $12.00 per hour

Max Salary- $12.00 per hour

Posting Number- P01142S2016

Open Date- 10/18/2023

Position Availabl- Immediately

Special Instructions to Applicants

EEO Statement

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